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What is ROC Filing

A Complete Guide to ROC Filing

The Registrar of Companies (ROC) is an office that falls under the Ministry of Corporate Affairs (MCA) in India. In this blog, we will discuss the advantages of filing ROC and how to file ROC.

ROC filing refers to the process of submitting financial statements, annual returns, and other relevant documents to the Registrar of Companies (ROC), which is an office under the Ministry of Corporate Affairs in India. ROC filing is mandatory for companies registered under the Companies Act, 2013, and failure to comply with the ROC filing requirements can lead to penalties and legal consequences.

The purpose of ROC filing is to ensure that companies comply with the regulations and guidelines set by the Ministry of Corporate Affairs, maintain accurate financial records, and provide transparency to stakeholders such as investors, customers, and suppliers. It also enables the ROC to maintain a database of all companies registered in India and monitor their activities.

Names of e-form Roc filing

Some commonly used e-forms for ROC filing include:

Form MGT-7:

This e-form is used for filing the annual return of a company, and it includes information about the company's directors, shareholders, and financial performance.

Form AOC-4:

This e-form is used for filing the financial statements of a company, including the balance sheet, profit and loss statement, and other related documents.

Form DIR-12:

: This e-form is used for filing the appointment or resignation of a company director, as well as any changes to the director's personal information.

Form INC-22A:

This e-form is used for filing the company's active status, and it requires the company to provide information about its registered office and directors.

Form MGT-14:

This e-form is used for filing any changes to the company's memorandum or articles of association.

Advantages of ROC Filing:

Compliance with the law:

ROC filing is mandatory for companies in India. It ensures that the company complies with the regulations and guidelines set by the Ministry of Corporate Affairs.

Improved credibility:

: When a company files ROC, it shows that the company is transparent and accountable. It helps in building trust among stakeholders such as investors, customers, and suppliers.

Avoid penalties:

Non-compliance with ROC filing can lead to hefty fines and penalties. By filing ROC on time, a company can avoid such penalties.

Better financial management:

ROC filing requires companies to maintain proper financial records. This helps in improving financial management and ensures that the company is financially stable.

Access to funding:

Banks and other financial institutions require companies to file ROC as a part of their due diligence process. Filing ROC on time can make it easier for companies to access funding and loans.

Documents needed for ROC filing in India

Financial statements

Annual returns

Auditor's report

Board resolutions

Shareholder resolutions

KYC documents

Documents required for ROC Filing

Our Incredible Packages

Basic

4999/-

(Govt Fees, Gst is extra)
  • Annual Filing for small Companies
  • Get email & on call supports
  • Support in documents prepairation
  • Guidance for Accounting
  • Income tax Return filing
  • Balance Sheet preparation
Order Now

Standard

9999/-

(Govt Fees, Gst is extra)
  • Annual Filing for small Companies
  • Get email & on call supports
  • Support in documents prepairation
  • Free Guidance for Accounting
  • Income tax Return filing
  • Balance Sheet preparation
  • GST Pro Support
Order Now

Premium

14999/-

(Govt Fees, Gst is extra)
  • Annual Filing for small Companies
  • Get email & on call supports
  • Support in documents prepairation
  • Free Guidance for Accounting
  • Income tax Return filing
  • Balance Sheet preparation
  • GST Pro Support
  • Free 3 Months Gst return filing
Order Now

How to File - ROC Annual Returns

Step 1: Gather documents:

The first step in filing ROC is to gather all the relevant documents such as financial statements, balance sheet, and annual returns.

Step 2: Choose the right form:

Depending on the type of company and the type of filing, companies need to choose the right form. The most commonly used form is Form AOC-4 and Form MGT-7.

Step 3: Fill in the details:

Once the form is chosen, companies need to fill in the details such as the company's name, registered office address, and financial information.

Step 4: Attach the documents:

After filling in the details, companies need to attach the relevant documents such as financial statements and annual returns.

Step 5: Pay the fees:

ROC filing requires payment of fees. The fees depend on the type of filing and the type of company.

Step 6: Submit the form:

Once the form is filled, and the documents are attached, companies need to submit the form to the ROC office.

Frequently asked questions

The term "ROC Filing" refers to the communication and submission of documents and other business-related information to the MCA. If your business undergoes any changes during the year or receives any other information, you are required to submit all of the relevant information to the MCA at the end of the year.

According to the Companies Act of 2013, ROC submission is a required record-updating procedure by the MCA. Every business must file their documents with MCA through a process called ROC Filing.

Annual filing entails keeping track of business documents with the Ministry of Corporate Affairs so that communication between the two parties can continue to be transparent. The government has established a number of forms and styles in which full records must be submitted to the agency.

You must contact a specialist, such as a company secretary or a chartered accountant, in order to file your business's ROC report. Such experts are available from Kailadevi Corporate Services to manage your business properly. Contact us right away to prevent a fine for your business.

Visit the Check Company Master Data section of www.mca.gov.in to verify the state of your company's compliance. The date of the annual submission will be displayed on your company's master data if a registration has been made.

There are numerous compliances throughout the year.which, according to the 2013 Corporations Act, must be filed by the deadline.

To achieve ROC compliance, you need experts who can prepare all of the paperwork and file it with the appropriate MCA and ROC.You must seek the advice of experts to determine your company's legal status.

You must file a ROC; that is a requirement. even if you do not do any commerce at all.